Part of Business Letter

Writing a professional business letter is a vital part of business communication. Written communication to customers, vendors or other businesses is a developed skill which requires practice. Understanding the proper business letter format, the parts of a business letter and practicing writing is key to effective business correspondence.

The business letter is a little more formal that other written business communications such as email, memos or text messages. It is important to know the audience so the tone of the letter can be professional in nature but not overly formal.

When drafting a letter, the author should assume that the reader has limited time and that they are looking for the bottom line and how it relates to them. Make sure the substance is clear, specific and to the point so the reader can make a quick assessment of the letter.

In many cases, the business letter is the first impression so it is important to ensure the content is accurate and free from errors. This includes proofing the letter for content clarity and typos.

All business letters should be printed on business letterhead. If formal letterhead is not available, the name of the company with address, contact phone number and email should be printed on the top center of the paper.